Intramural Investigators Submitting Data
For details on data sharing including data submission formats, data sharing plans (DSPs), and Institutional Certification, see Data Sharing. The following steps are general requirements; please work with your Program Officer who is responsible to ensure the accuracy of the Institutional Certification and your designated GPA . For general questions, please contact the NCI Office of Data Sharing (NCIOfficeofDataSharing [at] mail.nih.gov). For an overview of these steps, review our infographic below.
1. Prepare and submit a Data Sharing Plan
Intramural Investigators: Submit your Data Sharing Plan with your project proposal
2. Submit Institutional Certification with appropriate signatures to Program Officer or GPA
Note: Interpretation must be based on the IRB's interpretation of this document
- Human subjects research-submit research protocol to relevant Institutional GPA
- De-identified human specimens research – submit a request for OHSRP determination
If disease-specific data uses or data-use modifiers are required, please contact the NCI Office of Data Sharing (NCIOfficeofDataSharing [at] mail.nih.gov) for clarification.
3. Data Generation Completed
Once data for the full genomic dataset has been generated and cleaned, the investigators submits the Basic Study Information form describing the dataset to:
- Your Program Officer
- Your GPA
- The NCI Office of Data Sharing (NCIOfficeofDataSharing [at] mail.nih.gov)
4. QA/QC Data Submission
Submitting investigator performs appropriate QA/QC checks on the data and metadata, then Principal Investigator Assistant/Submitter uploads appropriate files to dbGaP to obtain a phs accession (obtaining a phs accession number can take up to 4-8 weeks)
5. Full Data and Metadata Submission Completed by Submitting Investigator:
- If data going to GDC, then Principal Investigator/Grantee will need to contact the support [at] nci-gdc.datacommons.io (GDC Helpdesk) for appropriate submission instructions.
- If data going to NCBI and/or SDDP, then PI/Grantee will follow dbGaP/SRA/SDDP instructions.
6. NIH Repositories Data Set Release Expectations
dbGaP/NCI-approved repositories aim to release the data 6 months from the date of submission of a full, cleaned and quality-checked data set or at the time of first publication (whichever comes first).